Clubs Guide Semester 2 2019

Find resources on how to start a club, how to operate a club, finances, funding and more. 

Club Affiliation Application

Use this document to affiliate with the student guild. Collect your constitution, bank account details, affiliation form and membership list and send to ClubsStudentGuild@usc.edu.au. 

Risk Assessment Form

​Use this document as a GUIDE to filling out Risk Assessments. Email your completed Risk Assessment to ClubsStudentGuild@usc.edu.au no later than 4 WEEKS before your proposed events. 

All events, initiatives and bookings DO NOT have permission to go ahead until your Risk Assessment has been approved. 

Venue and Equipment Hire Form

Use this form to book the Uni Club or any of the Guild Equipment. Send your completed form to StudentGuild@usc.edu.au. 

Market Day Stallholder EOI

Use this form to book a Market Day Stall. Email your completed form to EventsStudentGuild@usc.edu.au

Club Finance Audit

Use this form to apply for reimbursement from the Student Guild at the end of each semester. Submit a copy (with receipts attached) together with your Activity Report by November 17, 2019. Email ClubsStudentGuild@usc.edu.au to submit. 

Club Activity Report

Use this form to detail your Club Activities. Submit a copy with your Funding Audit at the end of each semester. Email ClubsStudentGuild@usc.edu.au to submit. 

Club Activity Proposal

Use this form to propose your activities for Semester 1, 2020. This must be submitted with your Financial Audit documents to ClubsStudentGuild@usc.edu.au

Club Grant Proposal

Use this form to apply for a 'Start Up' or 'Event' grant of up to $1000. This must be submitted to ClubsStudentGuild@usc.edu.au

Club Membership List

Use this form to collect a list of your clubs members. Collect your constitution, bank account details, affiliation form and membership list and email to ClubsStudentGuild@usc.edu.au. 

Payment Voucher

Use this form to keep track of your clubs spending. Whenever you use clubs funds to purchase or pay for something, you should fill out this form and attach the receipts. Keep a record of these forms and the receipts for any auditing. 

Key Holder Agreement Form

Use this form together with the Shipping Container Storage Agreement Form. Email your completed forms to StudentGuild@usc.edu.au and you will be provided with further instructions. 

Shipping Container Storage Agreement Form

Use this form together with the Key Holder Agreement Form. Email your completed forms to StudentGuild@usc.edu.au and you will be provided with further instructions. 

Meeting Minutes Template

Use this template to record minutes during your club meetings. 

Agenda Template

Are you running a meeting? Use this agenda template to keep your club running professionally. 

Constitution Template

Use this template to create your club's constitution. Collect your constitution, bank account details, affiliation form and membership list and email it to ClubsStudentGuild@usc.edu.au. 

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Food Safety for Fundraising

Are you running an event that includes food? Make sure you familarise yourself with the Food Safety Guidelines first!